Effective date: March 8, 2024
Privacy Policy for Attendees and Visitors
This Privacy Policy will help you better understand how EU-US Forum, Inc, a 501(c)4 non-profit incorporated in the State of Delaware, United States of America (the “Company” or “We”)) collects, uses, discloses, transfers, stores, retains and otherwise processes your personal data in your capacity as an attendee to one of our events (the “Services”) offered by the Company (“Attendee”), as a visitor to the Company’s website (“Visitor”), or when you otherwise provide us information. If you are an Attendee or Visitor, we collect and use your personal data to provide you with the use of our Services and our website.
This Privacy Policy does not apply to third party websites or services. In those cases, the third party will be the controller of personal data that is collected by or provided to the third party and you should contact the third party directly with any queries.
For more information about how we use cookies and tracking technologies, please see our Cookie Policy.
The relevant controller for this processing is EU-US Forum, Inc., a 501(c)4 non-profit incorporated in the State of Delaware, United States of America, and having an address of 25l Little Falls Drive, Wilmington, DE 19808 and, unless stated otherwise, references to the Company in this Privacy Policy shall mean EU-US Forum, Inc.
We collect personal data when you attend one of our events, when you use our website or when you otherwise provide us information. In general, we need this information for you to be able to use our platform and in order for us to provide the Services to you.
We process the following types of personal data (collectively, “Personal Data”):
| Types of Personal Data we collect | How we collect this Personal Data | How we use this Personal Data | Legal Basis |
|
For Attendees |
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| Your account information e.g. your name, the name of your staff or other individuals associated with your business, company name, address, email address, and phone number. | This is information you provide | ● To provide you with, and to improve, the use of our Services (e.g., to confirm your identity, to contact you about our products and services, including our events, to contact you about issues with the platform, to invoice you
● To advertise and market products or features related to our Services to you ● To provide information regarding and confirming attendance to our events and provide information related to current issues ● To verify that we are dealing with you if you contact us |
● Perform our contractual obligations to you
● Our legitimate interests in providing the Services and in providing an appropriate level of customer support ● Comply with our legal obligations. |
| Financial Information e.g. your payment card details, your bank account information, PayPal accounts, and related information. | This is information you provide. | ● To provide you with the use of our Services and other related services
● To charge for our Services |
● To perform our contractual obligations with you |
| Information about your access to our websites and apps, your account, and our platform e.g. information about the device and browser you use, your network connection, your IP address, and details about how you browse our websites and platform. We collect some of this information by using “cookies” or other similar technologies directly from your device. For more information about how we use these technologies, see our Cookie Policy. | This is information we collect from your use of the Services. | ● To provide and to improve our Services, website and related services (e.g., identifying ways to make our platform easier to use or navigate) | ● To perform our contractual obligations to you
● Our legitimate interest in providing our website and platform and in improving its performance ● Our legitimate interest in protecting the safety and security of our products and services and to detect and prevent fraud. |
| For Visitors | |||
| Information about your access to our website e.g traffic data, location data, logs, and other communication data and the resources that you access and use on our website. We collect some of this information by using “cookies” or other similar technologies directly from your device. For more information about how we use these technologies, see our Cookie Policy. | This is information we collect from your use of our website. | ● To provide you with the use of our website and any related services and to improve the website and platform. | ● To perform our contractual obligations to you
● Our legitimate interest in providing our website and platform and in improving its performance ● Our legitimate interest in protecting the safety and security of our products and services and to detect and prevent fraud. |
| Information about your device and internet connection e.g. IP address, operating system and browser type. We collect some of this information by using “cookies” or other similar technologies directly from your device. For more information about how we use these technologies, see our Cookie Policy.
|
This is information we collect from your use of our website. | ● To provide you with the use of our website and any related services and to improve the website and platform. | ● To perform our contractual obligations to you
● Our legitimate interest in providing our website and platform and in improving its performance ● Our legitimate interest in protecting the safety and security of our products and services and to detect and prevent fraud. |
We sometimes share your Personal Data with third parties in order to provide our Services. We have provided a list of the entities with whom we may share your personal data. We will update this list as appropriate.
| Category of service providers with whom we share your Personal Data | Description |
| Payment Processor | We engage a payment processor to enable end-users to pay for items. When an end-user provides financial information to our payment processors, they will process this personal data in order to enable us to complete the transaction with the end-user. |
| Service Providers for Events, including without limitation event coordinators and marketing providers | We engage third-party service providers to support our events and communicate with attendees and potential attendees, and to provide any other services necessary or useful in offering events |
| Service Providers for Marketing and Newsletters, including without limitation digital coordinators and marketing providers | We engage third-party service providers to support our marketing and newsletters, and to provide any other services necessary or useful in offering updates related to the Company and the Company’s mission |
In certain circumstances, we may be legally required to disclose your Personal Data (for example, when we receive a valid court order). Where possible, we will endeavour to provide you information before we disclose your Personal Data in such a circumstance.
We may also disclose your Personal Data to third parties in the event that we sell, buy, transfer, merge, consolidated or re-organise any part(s) of our business or merge with, acquire or acquired by, or form a joint venture or partner with, any other business, in which case we may disclose Your Personal Data to any prospective buyer, new owner, or other third party involved in such change to our business.
We do not use automated decision making processing when handling your Personal Data.
The Company is the controller of your Personal Data, and the Company is based in the United States. The Personal Data we store in relation to you will be stored in the United States.
To operate our business, we may send your Personal Data outside of your state, province, or country, including within the United States. When we send your Personal Data across borders, we take steps to protect your Personal Data such as by implementing the European Commission’s model contracts for the transfer of personal data to third countries (i.e. the “Standard Contractual Clauses”). For a copy of these Standard Contractual Clauses, please contact us at: info@eu-usforum.com.
We take appropriate technical and organisational measures to safeguard your Personal Data and to ensure a level of security appropriate to the risk and severity for the rights and freedoms of you and other Attendees and Visitors. Nevertheless, we cannot guarantee the absolute security of your Personal Data.
If you are based in the European Economic Area, you have certain rights over your Personal Data.
Where we are the controller of your Personal Data, you may contact us to exercise the following rights:
We may need to verify your identity in order for you to exercise your rights.
If you would like to exercise your rights, please submit a request by email to info@eu-usforum.com.
Please note that the rights described above are not absolute and may be restricted in certain circumstances, in accordance with applicable law.
You also have the right to lodge a complaint with our lead supervisory authority, the Hungarian National Authority for Data Protection and Freedom of Information (contact information accessible here), or your local supervisory authority.
We generally retain your Personal Data for as long as is necessary for the purpose for which the Personal Data was collected. If you stop attending events or stop subscribing to our communications, we retain your Personal Data for 5 years before we delete it. We may also have legal obligations to retain Personal Data in certain circumstances (such as, for example, to comply with our legal/regulatory obligations or to allow us to deal with any legal claims or proceedings that may arise). If you contact us to request deletion of your Personal Data, we will begin the Personal Data deletion process after 20 days, except if we are legally required to retain specific information or we refuse your Personal Data on the basis of an exemption in the applicable legislation. If you have questions about this process, please contact us info@eu-usforum.com.
For visitors using our website, we generally keep your Personal Data for 5 years. Further information can be found in our Cookies Policy.
We use cookies and similar tracking technologies on our website and when providing our services. For more information about how we use these technologies, including a list of other companies that place cookies on our sites, a list of cookies that we place when we power a merchant’s store, and an explanation of how you can opt out of certain types of cookies, please see our Cookies Policy.
If you would like to ask about, make a request relating to, or complain about how we process your Personal Data, please contact us at info@eu-usforum.com.
The Privacy Policy was last updated on April 27, 2024. We reserve the right to amend this privacy policy from time to time.